HOAFF Club Donations Policy

Approved 4/1/2002

The HOAFF Board has the responsibility to represent the Club’s members, charter and interests when making donations of surplus funds.  By law, the Club's non-profit status requires the Club to not carry over from year to year more than $25,000 in its bank accounts.  Otherwise, the Club is not required by law to distribute surplus funds in any particular manner.

The Club has been chartered as a member club of the Federation of Fly Fishers (FFF).  The FFF's bylaws require it to foster and promote education and conservation activities related to fly fishing. 

To guide the Board in making donations, the Board has developed this policy statement.   The Board will consider the following items when evaluating requests for donations.

• Size of Donation Requested
• Requested Purpose
• Club Financial Position
• Priorities
• Geographic Areas Benefited
• Consultation of Club Members

Size of Donation Requested

The Club shall not impose a limit on the size of any donation.  The Club may commit to programs requiring multiple donations.

Requested Purpose

The Club will look most favorably on requests for donations that benefit the following causes related to the charter of the Club and the FFF.

1.                              Water Conservation

2.                              Other Conservation

3.                              Fly Fishing Education

4.                              Other Fishery / Conservation Education

5.                              Warm Water / Cold Water

6.                              Fresh Water / Salt Water

7.                              Trout / Game Fish / All Fish

8.                              Streams

9.                              Rivers

10.                          Lakes

11.                          Endangered species and habitats

Club Financial Position

Any donations or donation commitments made by the Club shall not reduce the Club’s financial position below six months of operating funds.

Priorities

The Board will establish written criteria and evaluation guidelines for evaluating and prioritizing requests for donations.

Geographic  Areas Benefited

The Club will give increased consideration for each of the following geographies benefiting from a donation.

1.      Kansas City Metro

2.      Fisheries used frequently by the HOAFF

3.      Regional Causes

4.      National Causes

Consultation of Club Members

The Club Donations Policy and Donation Request Form shall be provided to Club members at least annually.  Club member input into the Donations Policy shall be requested at least annually by the Club President.  At least annually, the Club President shall solicit from Club members ideas for worthy donations.  At the Board’s discretion, the Board may make the written prioritization criteria and evaluation guidelines available to Club members.

Send the completed Donation Request Form to:

Heart of America Fly Fishers

P.O. Box 731

Shawnee Mission, KS 66201

Requests received by September 1 each year will be processed in that fall's contribution cycle with donations being made around the first of the following year.

Click here to view the HOAFF Donation Request Form (PDF File - to download the free Adobe Acrobat Reader click here)